Purpose and Availability
Limited travel support will be available to reduce financial barriers to participation in SOSE 2026. The purpose of this support is to enable participation by individuals with relevant expertise, experience, and perspectives who might otherwise be unable to attend.
Travel support, including support for transportation and lodging, is limited and will be awarded through an application and selection process. An invitation to participate in SOSE 2026, including an invitation to serve as a session lead, facilitator, speaker, or other program contributor, does not automatically include or guarantee travel support.
Workshop role, career stage, institutional resources, availability of other travel funding, anticipated contribution, and travel burden may all inform travel-support decisions. No individual role or participant category automatically qualifies for support.
Awards are subject to the availability of funds and applicable university and sponsor requirements.
Eligibility
To be considered for travel support, an applicant generally:
- Be traveling from outside the local area.
- Not already have adequate travel support available through Safe-OSE, POSE, another sponsored project or award, an employer, an industry-funded project or contract, or another institutional or organizational funding source.
- Attend the entire summit, unless an exception has been approved in advance.
- Participate actively in the summit’s working sessions and any required follow-up activities.
- Provide the information and certifications requested as part of the travel-support application.
Applicants will be asked to confirm that they do not have access to other adequate sources of travel funding. Federal employees are not eligible.
Application and Selection
Applicants requesting travel support will be asked to provide information regarding:
- Their role and relevant open-source experience.
- Their anticipated contribution to SOSE 2026.
- Their organization and career stage, as applicable.
- Other sources of travel funding available to them.
- Their anticipated travel needs and point of origin.
- Any additional information needed to assess eligibility and priority.
Travel support applications will be reviewed separately from registration and program participation decisions.
Invitations to SOSE 2026 are being sent on a rolling basis. The summit registration form also serves as the application for travel support; no separate travel support application is required. If you would like to be considered for travel support, please complete the registration form within one week of receiving your invitation so that your request can be considered as part of the travel support allocation process.
Cancellation and Substitution
If a recipient becomes unable to attend, the travel-support award does not automatically transfer to another individual.
A recipient may request approval for another individual to participate in their place. To request a substitution, the recipient must contact [email protected], copy the proposed substitute, and explain the requested change.
All substitutions require prior approval. The proposed substitute must satisfy the applicable eligibility and participation requirements, and approval remains subject to available funds. Unused travel-support funds may instead be reallocated to another eligible participant.